School Administrator manual

1 Getting started as a School Administrator Your first sign-in, the dashboard, the setup checklist and the order in which to set up your school. 2 School profile and branding School name, address, contacts, crest, motto and colours used on the website, report cards, receipts and ID cards. 3 Sessions and terms Create the academic session and its three terms, set the current term, and roll over to a new session. 4 Classes, arms and subjects Set up Nursery, Primary, JSS and SSS classes with their arms, attach subjects and electives, and assign class teachers. 5 Teachers, staff and roles Add teachers and non-teaching staff, create roles such as Bursar or Vice Principal with exact permissions, and manage leave and tasks. 6 Students and parents Admit students singly or in bulk, understand admission numbers, link parents, and handle transfers, promotion, roll numbers and ID cards. 7 Attendance and timetable Daily attendance registers, corrections, student leave, holidays and the class and teacher timetables. 8 Continuous assessment and exams Set up the termly CA and examination structure, grading scale and exam timetable, track mark entry and publish results. 9 Results and report cards Choose a report-card template, complete remarks and traits, preview and print termly report cards, and release them to parents. 10 Fees and payments Set termly fees per class, record cash and bank payments, enable Paystack for online payment, give discounts and follow up outstanding balances. 11 Announcements and communication Publish announcements to the whole school, a class or staff, send push notifications, and manage the student diary and contact enquiries. 12 School website Edit your public website — homepage banner, About, programmes, gallery, news and events, contact details, theme and the Download our app section. 13 Custom domain Point your own domain (e.g. www.myschool.sch.ng) at your SEMS website, verify the DNS records and get HTTPS automatically. 14 Student & Parent portal and the SEMS app How parents and students sign in on the web and in the SEMS mobile app, what they can see, and how to help them with passwords. 15 SEMS AI Guide and Admin Copilot What the built-in assistant can do for administrators and teachers, how to add your school's documents, and how usage is controlled and audited. 16 Security and two-factor verification Protect the school account — strong passwords, two-factor verification, roles with least privilege, the audit log and what to do if a password is exposed. 17 Support and troubleshooting Common problems and their fixes, how to contact SEMS support, and what to include so your issue is resolved quickly.